2020-2022 Catalog and Student Handbook

Withdrawing From School Entirely

Students planning to withdraw from school entirely are required to complete a “Withdrawal Form” available in the Center for Student Success. On rare occasions, when completing the form is not possible for the student, then a formal notification to The Center for Student Success must be made either by phone call or Mitchell Tech-issued email account. A student is not officially withdrawn from the institute until the proper withdrawal form is filed.

The process for officially withdrawing from school is:

  1. Complete a withdraw form available in the Center for Student Success..
  2. Complete an exit interview with Student Success Center staff.
  3. Complete an exit interview with the Financial Aid Office.

Refunds for Official Withdrawals, if any, are calculated by the student’s last date of attendance. A Return of Title IV funds will be calculated and federal funds will be sent back to the Department of Education. Mitchell Tech has the right and will bill the student for any federal funds that are sent back to the Department of Education. Students who officially withdraw and who receive an earned grade for any course during the semester are not eligible for a refund for that course. (See the Business Office for a refund schedule.)

Students withdrawing entirely from school, wishing to re-enroll at a later date, are required to complete a new Application for Admission.

Administrative Withdrawal/Inactive Students

Students who have not demonstrated academic activity in all courses for a minimum of 10 consecutive days are considered “Administrative Withdrawals”. Students who are considered Administrative Withdrawals will receive all failing grades marked as a “FN” on the transcript for any classes in which they are registered and their withdrawal date will be considered the last date of attendance.

A Return of Title IV funds will be calculated and federal funds will be returned to the Department of Education. Please note: When an Administrative Withdrawal is applied, Mitchell Tech has the right and will bill the student for any federal funds that are returned to the Department of Education. Mitchell Tech will not issue a refund for tuition and fees charged by Mitchell Tech.

Academic Activity Defined

For students to receive federal financial aid, students must demonstrate academic activity. If academic activity is not confirmed in each class, federal financial aid will be cancelled or reduced based upon the classes where academic activity is confirmed. After 10 consecutive school days of inactivity, a student may be administratively withdrawn from all courses.

The United States Department of Education defines Academic Activity as:

  • Physical attendance where there is direct interaction between the instructor and student;
  • Completion and submission of an academic assignment, quiz or exam;
  • Participation in a study group as assigned by the instructor;
  • Participation in an online discussion;
  • Initiated contact with the instructor pertaining to an academic course.

Academic Activity is NOT:

  • Logging into an online class or MyTech
  • Meeting with an academic advisor or student success coach

Attendance in all courses is considered critical at Mitchell Tech. Academic success and student learning are closely related to attendance and participation.

All rosters shall be cleared of inactive enrollment as of the 10th day of the semester. Inactive enrollment results when students do not attend the first 10 days of class.

Medical Withdrawal

A Medical Withdrawal is requested when a student is suffering from a medical condition that prevents the completion of the semester. If a student is approved for Medical Withdrawal, a refund of tuition and fees is also approved. The student receives a “W” which indicates on the academic record that the student was withdrawn from classes. If the student was aware of the medical condition at the time of registration, the petition will be denied. Medical Withdrawals are for all courses that the student is registered in for the semester.

Only illness or injuries, as related to the student, of extended duration are normally considered for a Medical Withdrawal. Consideration will be given only when an illness or injury makes it impossible to complete a term. A Medical Withdrawal requires withdrawal from all classes for that term. Medical Withdrawals will not be approved if the difficulty resulting from the injury or illness was present when the student enrolled for the term.

The following forms will be required to file for a Medical Withdrawal and should be returned to the Dean of Student Success:

  1. Medical Withdrawal Request—The Medical Withdrawal Request is a request to be medically withdrawn from Mitchell Tech and should be returned to the Center for Student Success. If you have any type of financial assistance from the Office of Financial Aid, you must have them sign the form before turning it in.
  2. Medical Release—The Medical Release form is to be signed, witnessed and returned, along with the Medical Withdrawal Request form by the student.
  3. Health/Medical Provider Report—The Health/Medical Provider Report is a form which must be completed by the student and the student’s physician(s) and must be returned directly to the Center for Student Success by the health/medical provider(s).
  4. Letter of Explanation—The Letter of Explanation is a statement from the student regarding the severity of his/her medical condition, explaining why he/she is unable to complete the semester due to the medical condition.